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Category: Email
Topic(s): Email Settings

Brief Excert:

If the email client you are using is not shown on the options below please use the Email Settings which will give you the information […]

If the email client you are using is not shown on the options below please use the Email Settings which will give you the information to configure your email client.

Email Settings

Easy guide to how to setup your emails

Secure Email Settings

(Recommended)

Username: alias@yourdomain.xxx
Password: use the password

Incoming Server: mail.yourdomain.xxx (you can use sv5.nzhost.net.nz)
Ports: IMAP 993 POP3 995

Outgoing server: mail.yourdomain.xxx
Ports: SMTP 465 or 587


Non-SSL Settings

(Not Recommended)

Username: alias@yourdomain.xxx
Password: use the password

Incoming Server: mail.yourdomain.xxx (you can use sv5.nzhost.net.nz)
Ports: IMAP 143 POP3 110

Outgoing server: mail.yourdomain.xxx
Ports: SMTP 26


SMTP Authentication

IMAP, POP3 and SMTP require Authentication

If you are using your SMTP server to send emails make sure you have checked that you require authentication – the same settings as the POP3 (incoming) settings.
For MAC’s there is a separate SMTP setting more information

Frequency of Retrieving/Polling Emails

Please make sure you set this to no greater than every 5 minutes.
If you retrieve emails more than 60 times in one hour you will be blocked by the server more information

Outlook 2013

How to configure Outlook 2013

Open Outlook 2013

If this is the first time you open Outlook 2013 since its install, a window will immediately pop up asking you to setup your email account. Click yes and proceed.

If this is not the first time you open Outlook 2013, no setup window will pop up.
To setup, a new email account just click on Info and select + Add Account like in the following picture:

outlook 2013_01

Select the Manual setup or additional server types
Click Next

outlook 2013_02

A new window will open for you to Choose your E-mail Service
Select POP or IMAP

POP3 or IMAP
There are two types of email protocols.

  • POP3
  • IMAP

POP3

This means that you use an email client to retrieve your emails which are cleared off the server and stored on your local computer. Most email clients like 'Outlook' for example allow you to keep xx days of emails on the server. By using this protocol you do not require a large volume of disk space on the server to store emails. If you have a GMAIL A/C you can use GMAIL as your main email client and link your POP3 email to this account.

IMAP

IMAP stores emails on the server, which means you would require a lot of space to do this. Emails are only removed from the server when you delete the emails. Hosting plans like the Starter plan are not suitable for this type of email protocol unless you manage your IMAP client.
Please note that you are responsible for your emails and how you manage your IMAP emails.
A lot of email clients allow you to archive old emails allowing you to manage the IMAP storage size.
If you have a slow internet connection you should consider POP3 especially if you have large volumes of emails.

Click Next

outlook 2013_03

A new window will open to setup your Internet E-mail Settings.

These are the most common settings BUT you should ONLY use the ones provided by NZservers.

Incoming server (POP3):
mail.server.com | port 110 | No encrypted connection
mail.server.com | port 995 | encrypted connection: SSL

Outgoing server (SMTP):
mail.server.com | port 26 | No encrypted connection
mail.server.com | port 465 | encrypted connection: SSL
Requires authentication with your username (your email) and password (provided by your email provider)

Never leave copies of messages on the server otherwise your server account will keep storing emails until your email account is full. This results in errors, preventing you from sending and receiving emails (deleting them from your Outlook’s inbox will make no difference)

Imagine this is you:
Your name: Joe Doe
Your email: joedoe@server.com

Insert your data as the following picture:

outlook_settings_04

Email Server

Secure/Unsecure use mail.domain.xxx (replace domain.xxx with your domain name)

You can use sv5.nzhost.net.nz with for ports 995,993,465

Click Next and you are done

Windows Live Mail

You need to click on the small down arrow in the top left-hand corner which will open up the options required.
Click on the Options tab and select Email Accounts.
For this example replace compumedia.co.nz for your domain name

windows_live01

After you click on Email A/C’s you have the option of adding a new A/C (ADD) or choose and existing A/C to make changes and select properties.

Add a New Email

Select Email A/C and click Next

windows_liveadd

Enter your email settings and select Manually Configure server settings
If you want this to become the default email A/C select the default option
Click Next

windows_liveadd2

For unsecured emails use the following settings:-

POP3 or IMAP
There are two types of email protocols.

  • POP3
  • IMAP

POP3

This means that you use an email client to retrieve your emails which are cleared off the server and stored on your local computer. Most email clients like 'Outlook' for example allow you to keep xx days of emails on the server. By using this protocol you do not require a large volume of disk space on the server to store emails. If you have a GMAIL A/C you can use GMAIL as your main email client and link your POP3 email to this account.

IMAP

IMAP stores emails on the server, which means you would require a lot of space to do this. Emails are only removed from the server when you delete the emails. Hosting plans like the Starter plan are not suitable for this type of email protocol unless you manage your IMAP client.
Please note that you are responsible for your emails and how you manage your IMAP emails.
A lot of email clients allow you to archive old emails allowing you to manage the IMAP storage size.
If you have a slow internet connection you should consider POP3 especially if you have large volumes of emails.

windows_liveadd3

For secure emails use the following settings

windows_liveadd4
Click Next and your A/C will be added after you click finish

If you have an existing A/C or you have just added a new A/C you need to select the A/C you want and then click properties.

windows_live04

Under Servers make sure that Authentication is set for the outgoing mail server.
Under the settings, tab will be the default use the same settings as my incoming mail server.

windows_live05

Email Server

Unsecure/unsecured use mail.domain.xxx (replace domain.xxx with your domain name)
Note you can use – Secure/unsecured use sv5.nzhost.net.nz for ports 995,993,465

The Advanced Tab
If you have a plan which has limited disk quota we suggest that you remove messages from the server after 5 days.

windows_live06

Click apply and  you are all done

Sending and receiving emails

windows_live07

IMAP vs POP3

The old protocol was POP3 which is still used by many people today.
Using a POP3 method will clear emails off the server depending on the settings of your email client.
With a mobile market, emerging is where IMAP is used which is the method Gmail Uses.

Mixing both Protocols of IMAP and POP3.

It is not a good idea to mix the two protocols.
Pop3 will clear emails off the server however you define this.
IMAP simply retrieves what is on the server which means you simply see what files are left on the server.

If you have started with POP3 on one computer then added a mobile phone the challenge is having the same data on both phones which includes sent emails.
If both computers are POP3 the only thing in common are the received emails, while the sent emails will be held on each computer device.

As Imap works directly off the server and POP3 doesn’t conflicts are created when using both methods.
The easiest way round this is to create a FREE Gmail A/C which receives the emails and sends the emails from our server which are then held on Gmail.
If you like Gmail you can upgrade to the paid version of Gmail

For mobile phones, this makes it easier to setup Gmail apps as there is no configuration required.
There is a link which explains this Setting GMAIL to receive emails

The Commodity Market

I would stress this is a commodity market, so when you use free apps you are assumed to have the expertise to use these.
If you don’t then you will have to pay someone who has those skills.

Iphone/Ipad Settings
Andriod Settings


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 September 21st, 2017